Billing Document Number Range In Sap

Billing Document Number Range In Sap

In SAP, the number range is utilized across different modules to automatically assign document numbers as they are generated. Each number range consists of one or multiple intervals that define a specific range of numbers and store the current value of a counter. These ranges are allocated to various types of documents such as Sales Orders, Deliveries, Billing documents, etc. When these documents are created in SAP, the system retrieves the assigned number range object and interval to determine the current value of the counter. This value is then assigned to the new document before incrementing the counter by one. Consequently, this ensures that all created documents follow a sequential order unless there are gaps due to buffered number ranges. For more detailed information on this topic…

The management of number range objects is done through the use of transaction SNRO.

External number range intervals are designated as “external” and do not store the current value. Their purpose is to validate numbers entered by users. For instance, when a user inputs a Sales Order number, it will be checked against an external number range for validation. Since users can freely select any number within the specified range, there is no need to maintain the current value in this case.

In SPRO, number range intervals are allocated to different document types. It is possible for multiple document types to share the same number range interval. The following settings in SPRO determine how number range intervals are assigned to Sales Orders, Billing documents, Deliveries, and Shipments.


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Sales Order Number Range in SAP

To set up billing types in SAP, navigate to Sales and Distribution, then go to Billing Documents and select Define Billing Types.

Sap Delivery Document Number Range

To configure the types of deliveries in SAP, navigate to Logistics Execution, then go to Shipping and select Deliveries. From there, you can define the various delivery types according to your specific requirements.


To set up the number ranges for shipments in SAP, navigate to Logistics Execution and then go to Transportation. From there, select Shipments and choose Define Number Ranges for Shipments.

Setting up the number range for sales orders, billing documents, deliveries, and shipments is an important aspect in SAP. It allows users to define a specific range of numbers that can be used for these processes. By configuring this setting, businesses can ensure proper tracking and management of their transactions.

Understanding the document number range in SAP

Furthermore, by defining these ranges as internal, SAP allows organizations to maintain control over their numbering system internally without external interference or overlap with other systems or entities. This helps prevent any potential conflicts or discrepancies when processing invoices or managing financial data.

The sales document number range in SAP

In SAP, the standard sales document numbering follows a specific pattern. When creating new sales documents of type OR (standard order), the system automatically assigns document numbers from number range interval 01. This interval is defined as ranging from 0000000001 to 0004999999.

Number Ranges in SAP SD: An Explanation

The primary purpose of implementing number range objects in SAP is to avoid any duplication or overlap when assigning identification numbers to various database records. Each number range object consists of a defined set of alphanumeric characters that are exclusively assigned to individual data entries. This ensures that no two records share the same identifier, preventing confusion and maintaining accurate record-keeping.

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Setting number range in SAP: How is it done?

To generate a new number range in SAP, follow these steps. First, click on the “Goto” tab and select “Groups” from the drop-down menu. Then choose the option for “Change.” This action will lead you to a fresh screen displaying all the existing number range groups along with their assigned order types. At the top of this list, you will find any unassigned order types.

Next, locate the specific group where you want to create a new number range and select it. Within that group, click on the “Intervals” button to define intervals for your desired number range. Here, you can specify various parameters such as starting and ending numbers for each interval.

Maintaining a number range interval in SAP: What is the process?

To select a number range object, you need to refer to the list and click on the arrow button located on the right side of the entry. This action will display the Properties section where you can proceed further. Within this section, locate the Number Ranges segment and press Create in order to generate a new interval. When creating this interval, assign a two-character identification as its number and specify both lower and upper limits for it.

What Tcode is used for document number range?

In SAP FI, there are two ways to define document number ranges. The first method is by using the T-code FBN1. By entering this code in the system, you can easily access the option to define document number ranges for billing documents. Alternatively, you can navigate through SPRO (SAP Project Reference Object) and follow the path: Financial Accounting → Financial Accounting Global Setting → Document → Define Document Number Ranges → Execute.

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Remember, I have an article on this topic which provides more detailed information about defining billing document number ranges in SAP FI.