Creating a work order in SAP

How To Create Work Order In Sap

SAP SNC is responsible for generating work orders.

There are several choices for transferring data from the system to SAP SNC.

1. Work orders can be generated automatically in SAP SNC when a purchase order is received.

2. Alternatively, work orders can be created later in the SAP SNC system using the “Create Work Orders from Purchase Orders” report (/SCA/WO_CREATE).


You have configured the work order settings, which involve determining certain aspects. These include specifying the master data used by SAP SNC for creating a work order, deciding whether one work order should be created for each purchase order item or each purchase order schedule line, and granting permission to use the /SCA/WO_CREATE report for work order creation.

You have established a range of numbers and configured an internal numbering system.

The system assigns a number for work orders, but you have the ability to define this number yourself.


To generate the inputs and outputs for each phase of the work order, you need to follow a specific process.

When creating a work order in SAP, the system initially identifies the relevant master data to be utilized.

Creating a work order in SAP is dependent on the configuration settings in SAP SNC.

  • Phases and components from the phase structure With this option, the system uses the phases and components from the phase structure that you created in the work order configuration.
  • Phases and components from a production process model (PPM) or production data structure (PDS) for Supply Network Planning (only in an SCM server installation) With this option, the system uses the SAP APO source determination to determine a PPM or PDS.
  • Phases from the phase structure and components from PPM or PDS With this option, the system creates the phases of the work order using the phase structure from the work order configuration. However, the system uses the input and output components from the PDS or PPM as input and output components.
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Subcontracting Components

If you have configured the work order settings, you can easily create a work order in SAP.

The creation of a work order in SAP can be done by utilizing the phase structure and incorporating subcontract components.

When creating a work order in SAP, the system automatically assigns the subcontracting components to their respective phases.

Extracting components from the subcontract order and component.

Determining Dates/Times in the Work Order

A delivery is generated by the system for each schedule line of a purchase order.

Include the transportation PIO in the work order for the product that has been ordered, as well as an additional one.

Each byproduct. The software duplicates the scheduled date and time of delivery as well as the transportation details.

The date and time for the deliveries are determined from the schedule line mentioned in the purchase order.

During the shipping date and time, the system employs backward scheduling to determine the appropriate calculations.

The dates and times when the input is used up and when it becomes available again.

output components in the production phases. To do so, the system uses the

The durations of the phases and breaks are not dependent on the quantity.

Creating Work Orders in SAP: A Step-by-Step Guide

The system copies the product quantity from the associated purchase

Create a work order in SAP by scheduling a line for delivery. Each phase of the order includes specific details and information.

The amount of input and output components needed for a specific task.

The system can automatically calculate the quantities based on the primary product quantity.

The necessary components for the quantity of items to be delivered include both input and output elements.

Creating Work Orders in SAP: A Step-by-Step Process

Quantities for components can only be determined in the phase structure.

assigned directly. If a phase utilizes materials from the subcontract order,.

The system utilizes the quantity details specified in the subcontract order for processing. The component information is also taken into account by the system.

The schedule line for the subcontract order includes the necessary quantity.

For each subcontracting, work orders are created to fulfill the requested quantity of the primary product.

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If a step duplicates a part from the subcontract order and you.

have assigned this component to the phase directly in the phase structure,

The work order utilizes the quantity details provided by the subcontract order.

In the phase structure, there are 1000 personal computers and 1000 monitors.

Input and output quantities specified in the work order include 1000 personal computers (PCs) and 1200 monitors.

Creating a work order: How is it done?

These phases can be divided into six steps:

1. Task identification: Identify the specific task that needs to be completed.

2. Requesting a work order: Submit a request for a work order to initiate the process.

3. Scheduling the work order: Determine when and where the task will be performed.

5. Documenting and closing the work order: Record all relevant information about the completed task and officially close the work order.

6. Analyzing the work order: Evaluate the entire process of executing the work order in order to identify areas for improvement in future tasks or projects.

Placing a work order: How can I do it?

To begin the work order process in SAP, the first step is to identify the task that needs to be completed. This could be a maintenance request, a repair job, or any other type of work that requires attention. Once the task has been identified, it is important to create a new work request in SAP.

After creating the work request, it is essential to prioritize the tasks based on their urgency and importance. This helps in managing workload efficiently by ensuring that critical tasks are addressed promptly. Prioritization can be done manually by assigning priority levels or using predefined criteria within SAP.

P.S: Remember that proper documentation plays a vital role not only in tracking progress but also for analysis purposes later on.

Finally, after completing each task mentioned in the work order requests, it becomes crucial to analyze and evaluate results achieved against set objectives or expectations outlined initially while creating those requests. Analyzing results helps identify areas of improvement or potential issues requiring further attention.

What Tcode is used to create work orders in SAP?

To create work orders in SAP, you can use the transaction code IW31. This transaction allows users to generate work orders for maintenance or repair tasks within the system. Work orders are essential for organizing and tracking various activities related to equipment or assets.

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Here is a step-by-step guide on how to create work orders using Tcode IW31:

1. Open the SAP system and navigate to the main menu.

2. Enter Tcode “IW31” in the command field and press Enter.

3. In the initial screen of IW31, enter relevant details such as plant location, equipment number (if applicable), priority level, etc.

4. Specify the start date and time for executing the task.

5. Provide a detailed description of the problem or required maintenance activity.

6. Assign responsible individuals or teams who will carry out the job.

7. Save your entries once all necessary information has been provided.

By following these steps correctly, you will successfully create a work order in SAP using Tcode IW31 – helping your organization efficiently manage its maintenance operations and keep track of tasks that need attention

What does SAP work order entail?

A work order is a document that outlines a specific task to be performed on equipment. It is used in various industries and can refer to different types of orders such as production orders, process orders, and inspection orders.

Production Orders are work orders specifically related to manufacturing processes. They detail the steps required to produce a certain quantity of goods or products. These orders help track the progress of production, manage inventory levels, and ensure timely delivery.

Process Orders are similar to production orders but are typically used in industries where complex processes are involved. They provide detailed instructions for each step of the process, including materials needed, equipment requirements, and quality control measures.

Inspection Orders focus on inspecting or testing equipment or products for quality assurance purposes. These work orders outline specific tests or inspections that need to be conducted and record any findings or defects discovered during the process.

Overall, work orders play an essential role in organizing tasks within an organization by providing clear instructions for employees and ensuring efficient workflow management.