Defining Chart of Accounts in SAP

How To Define Chart Of Accounts In Sap

This tutorial provides a detailed guide on how to set up the Chart of Accounts in SAP FI. Prior to starting, it is important to have a brief discussion about this process.

What is the Definition of a Chart of Accounts?

In SAP, the Chart of Accounts (COA) is defined at the client level and assigned to each company code. It is a list of General Ledger account’s master data that fall under different account groups of a company code. This grouping mechanism helps to develop better financial reports.

Chart of Accounts Classification in SAP

1. Operating chart of accounts: These are utilized for recording daily expenses. The accounts within the operating chart of accounts can be either expense or revenue accounts, and this information is shared between the Finance and Controlling modules.

2. Group Chart of Accounts: This type of chart of accounts is used by the entire corporate group. It aids in generating reports at a corporate level.

3. Country-specific chart of accounts: This particular type of chart of accounts helps fulfill country-specific legal requirements.

Setting up COA in SAP: A step-by-step guide


1. Access the SAP IMG-Financial Accounting (New) menu.

2. Go to General Ledger Accounting (New).

You might be interested:  Understanding the Functionality of Search Help in SAP ABAP

3. Select Master Data and choose G/L Accounts.

4. Navigate to Preparation and click on Edit Chart of Accounts List.

6. Press enter and make any desired changes.

7. Click Save to save your edits in the system.

Creating Chart of Accounts in SAP: A Step-by-Step Guide

To begin, input the transaction code SPRO into the command field.

Step 2) On the following screen, choose SAP reference IMG.

Step 3) On the next screen called “Display IMG,” go to the following menu: SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting -> G/L Accounts -> Master Data -> Preparations -> Edit Chart of Accounts List.

1. Input a distinct code for the Chart of Accounts, with a maximum length of four characters.

2. Provide a description for the Chart of Accounts.

3. Specify the language in which the Chart of Accounts is created. All accounts will have descriptions in this language, and only this language can be used to view or edit master data.

4. Determine the maximum length for G/L Account numbers. If the number is shorter than this limit, zeros will be added as a prefix to reach the maximum length, which can be up to ten digits.

5. Select the type of integration between G/L accounts and cost elements.

6. Indicate which Chart of Accounts is utilized within the corporate group context.

Step 6) Once you have finished inputting the required details, click on the Save button. On the following screen, enter your assigned Change Request number and save the changes made.

You have effectively established a fresh Chart of Accounts.

How can you allocate a chart of accounts?

To define the chart of accounts in SAP, follow these steps:

You might be interested:  Implementing a BADI in SAP: A Guide

Step 1: Open SAP and enter transaction code SPRO in the command field. Press enter to proceed.

Step 2: Select SAP Reference IMG from the options available.

Step 3: Follow the IMG menu path and choose “Assign Company Code to Chart of Account.”

Step 4: Click on the position indicated or specified.

How to Define Chart of Accounts Account Group in SAP

To begin, input the transaction code SPRO into the command field.

Step 2) On the following screen, choose SAP reference IMG.

Step 3) In next screen-“Display IMG” navigate the following menu path

To define the chart of accounts in SAP, you can access the necessary settings through the SAP Customizing Implementation Guide. Specifically, navigate to Financial Accounting and then select General Ledger Accounting.

G/L Accounts are a crucial part of the master data in SAP. To set them up, you need to make preparations and define an account group.

Step 5) Provide the necessary details in the subsequent screen.

1. Input the Chart of Accounts identifier for the creation of an Account Group.

2. Provide a distinct key for the Account Group.

3. Add a description to identify the purpose of the Account Group.

4. Specify the range of numbers assigned to G/L accounts within this particular Account Group.

Step 6) Click on Field Status in the Application menu.

Step 7) On the following screen, you have the option to modify the field status for various sections of the G/L COA Master Data. For instance, choose Account Control.

Step 8) You can now update the status of various fields in the Account Control Tab.

You might be interested:  The Fascinating Process of Sap Movement in Plants

In SAP, there are different modes available for defining the chart of accounts: Suppressed (Hidden), Required, Optional, and Display. These modes determine how certain elements or fields within the chart of accounts are displayed or required in the system.

Step 9) Once you have set the field status, click on the save button and enter your change request number.

You have effectively generated an Account Group for the Chart of Accounts.

Creating a chart of accounts in SAP T code: How can it be done?

Step 1) Open the SAP system and enter T-code OB62 in the command field area. Press Enter to execute the transaction.

Step 3) To proceed with defining a chart of accounts for a specific company code, click on the Position Option button located on this screen. A popup box will appear where you can enter the desired Company Code. Once entered, press Enter to continue.

Editing a chart of accounts in SAP: What is the process?

To define the chart of accounts in SAP, follow these steps in Customizing:

1. Go to Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Preparations.

2. Select “Edit Chart of Accounts List.”

3. You can create multiple charts of accounts as needed within a client.

Is it possible to alter my chart of accounts?

Once in edit mode, you can modify various aspects of the account such as its description, type, groupings, and other relevant details. Make any necessary adjustments according to your requirements and ensure accuracy before saving your changes.

Please let me know if there is anything else I can assist you with!