Document results in SAP are affected by parking

Parking of the document results in SAP is a crucial aspect that needs to be understood and managed effectively. This article delves into the concept of parking documents within the SAP system, exploring its significance and providing insights on how organizations can optimize this process. By comprehending the implications and best practices associated with parking documents, businesses can streamline their operations and enhance overall efficiency in managing important data within SAP.

Parking Documents in SAP

In SAP, a parked document refers to a document that has been saved but not yet posted to the general ledger accounts. These documents are editable within certain limitations set by SAP. The parking feature in SAP also allows for dual control, meaning that two different users can be involved in processing the document. The first user parks the document, and then a superior verifies and posts it.

The feature of document parking is applicable in various areas such as accounts payables, accounts receivables, and general ledger accounting. Although this tutorial focuses on demonstrating its usage in accounts payables, the underlying concept remains consistent for both accounts receivables and general ledger accounting.

Vendors have the option to park both invoices and credit memos in SAP. Here is a detailed guide on how to park a vendor invoice, presented step by step.

To access the parking feature in SAP, you can either use transaction code FV60 or navigate through the menu options provided.

When you double click on FV60, a screen will appear displaying the following information.

In the above screen, enter the vendor number, invoice date, posting date, reference, invoice amount and general ledger account. Then, press Enter and if there is no error, you should save the document by clicking the save icon.

The system will generate a document number using a document type the same way it does for posted documents. At the bottom of the page you will see the document number for the parked document. To remember the document, you may need to write down the number for your parked document.

To view the most recent document that has been parked, click on the “Document” option located in the top left corner and then choose “Display”.

Currently, the system will exhibit the most recent document that has been parked as illustrated beneath.

Editing Parked Documents in SAP

To make changes to the parked document, navigate to the document parking screen (FV60). Then, locate and select the parked document by clicking on “Document” followed by “Select parked document” in the top left corner of the screen.

Please input the company code, document number, and fiscal year of your parked document in the designated fields on the screen below.

After pressing the Enter key, the parked document will be displayed and can be modified. However, there are certain fields that cannot be edited in a parked document, such as the document currency and number.

Now, let’s change the amount and add a text in the text field.

Afterwards, preserve your modifications by selecting the save icon.

Understanding Document Parking in SAP

You have the option to utilize document parking in the SAP system, allowing you to input and store incomplete documents without needing to conduct thorough entry checks. If you require more details, please refer to Document Parking. Afterward, either yourself or other users can supplement data to the parked documents and review them before posting.

List:

1. Document parking enables entering and storing incomplete documents.

2. Extensive entry checks are not necessary when using document parking.

3. Further information on this feature can be found under Document Parking.

4. Users have the ability to add data and perform checks on parked documents prior to posting them.

SAP Document Parking

At times, when a user is unexpectedly summoned to a meeting while in the process of submitting a document, they can utilize the feature of parking the document. This function enables the user to temporarily save their entered data for future processing.

To temporarily store a vendor invoice, access transaction FB60 or navigate through the menu options as indicated below.

Clicking twice on the FB60 will lead you to the screen where you can input the details of the vendor invoice. In this section, fill in the vendor number, posting date, and header amount.

Imagine a situation where you are in the middle of entering the header amount in SAP but get interrupted. To prevent losing the information you have already entered, you can utilize the document holding feature in SAP.

When using the system, you will be prompted to enter a specific number that will allow you to access and retrieve the document that has been put on hold at a later time.

The system will display a notification indicating that document X has been placed on hold.

Document Parking in SAP: An Overview

In order to make changes to a document that is currently on hold, you can access the same transaction code used for holding the document and select the option to edit it.

In the SAP system, you will be prompted to enter the reference number of your parked document.

To access the document and fill in additional details, simply press the Enter key.

Once all pending tasks have been completed, the document is ready to be parked or posted. To park the document, simply click on the “Park” option as an example.

How can I display parked documents in SAP?

To access the Standard Reports FBL1N / FBL3N / FBL5N, follow these steps. First, open the reports and look for the option to select only Parked Documents CheckBox. Tick this checkbox to filter out all other types of documents and focus solely on parked ones. Next, navigate to the Dynamic Selections section within the reports. Here, you will find various options to refine your search criteria. Choose the Business Area from these selections.

By selecting the Business Area in Dynamic Selections, you can obtain a report that specifically displays Parked Documents categorized according to their respective business areas. This feature allows you to analyze and manage parked documents more effectively based on different segments or divisions within your organization.

This capability proves beneficial when reviewing pending invoices or payments across different departments or branches of your organization. It helps identify any bottlenecks or delays in document processing within specific business areas so that appropriate actions can be taken promptly.

Parking Documents in SAP vs Holding Them

Some companies use the words parking and holding interchangeably referring to the same process but it is clear from this tutorial that the two is not the same. Just to recap the main points below are some of the differences noted in this tutorial:

Parking in SAP allows for the joint control of documents, while holding does not support this feature. When a document is parked, it is assigned a document number based on the designated number ranges for that specific document type. On the other hand, held documents do not receive a document number. Parked documents can be used in evaluations or analysis, whereas held documents cannot be utilized for such purposes. Held documents have the option to be deleted and their numbers can then be reused to hold other future documents. However, when a document is parked, it uses the same numbering system as posted (finalized) documents and its generated number cannot be reused later on. Furthermore, if necessary information was missing when a document was initially held, it can later be parked after adding the required details.

Parked documents and held documents have one common characteristic: they do not make any changes to the general ledger accounts.

If you found this tutorial helpful, we would greatly appreciate your feedback in the comments section. Your input is valuable to us and will assist us in enhancing our free SAP FI tutorials for your benefit.

The T code for park document in SAP: What is it?

When creating an invoice in SAP, you have the option to park it at the top of the screen. This can be done using transaction code FB60. Parking a document allows you to save it when it is either incomplete or requires approval from someone else. To post a parked document, you can use transaction code FBV0.

– When creating an invoice in SAP, use transaction code FB60.

– Parked documents are saved when they are incomplete or require approval.

– Use transaction code FBV0 to post a parked document.

Posting a parked document transaction in SAP: How to do it?

1. Double-click or choose “Edit Select parked document” to select the required parked document.

2. Confirm the data by pressing Enter.

3. The selected parked document will appear.

4. Click on “Post” to post the parked document.

Parking and Posting in SAP: An Explanation

In SAP, the process of parking a document is commonly used when a clerk needs to temporarily save a document before it can be posted. Once the posting of the document is successfully completed, it can be parked for further approval by a manager. In India, this practice allows for efficient workflow management and ensures that documents are properly reviewed before final posting.

Katy