Guide on Viewing PR in SAP

Select the individual purchase item on the Item Overview tab page, and choose Goto Item Schedule Lines . You receive a log listing the changes that have been implemented. In the Ordering Party field in the table, you will receive the purchase requisition numbers for the schedule line.

How to View Purchase Requisition in SAP

SAP Purchase Requisition is an internal document that starts the procurement process and indicates a need for a material or service. The creation of a purchase requisition can be done manually by the requester or automatically generated from system requirements like Material Requirements Planning (MRP). It includes details such as the item to be procured, desired delivery date, and quantity needed.

To manage purchase requisitions in SAP, you can utilize various transactions to create, modify, and view them. These transactions allow you to perform specific actions on individual purchase requisitions as needed.

In certain situations, you may need to access a list of SAP purchase requisitions related to a specific material or cost center. Similarly, there might be instances where you want to find purchase orders associated with a particular purchase requisition. There are various scenarios that require viewing SAP purchase requisitions, and this can be done by extracting the necessary information using an SAP purchase requisition report.

SAP Purchase Requisition Report

Creating a single SAP purchase requisition report that suits all tasks can be challenging. To address this, SAP ERP offers various reports specifically designed for purchase requisitions. To access these reports, follow the menu path provided below.

To access the Purchase Requisition list in SAP, you can follow these steps: Go to the SAP Menu and navigate to Logistics. From there, select Materials Management and then Purchasing. Finally, choose Purchase Requisition and click on List Displays.

SAP Easy Access Menu allows users to access SAP Purchase Requisition Reports easily. This menu provides a convenient way for users to view and analyze data related to purchase requisitions in the SAP system. By using this feature, users can efficiently navigate through various reports and obtain the necessary information they need regarding purchase requisitions within their organization.

1. ME5A is a commonly utilized report in SAP that provides a comprehensive list of purchase requisitions. By entering specific details such as account assignment, plant, and purchasing group, users can easily generate the desired information.

2. ME5K – This function in SAP is designed for a particular account assignment category. The SAP ERP system offers various account assignment categories such as cost center, asset, and more.

3. ME5J is a transaction in SAP that is used for viewing purchase requisitions related to projects or WBS elements. By entering the project, network, or WBS element as input, you can retrieve a list of relevant purchase requisitions. Additional selection criteria may also be applied to refine the displayed results.

4. MSRV2 – This feature is designed specifically for service purchase requisitions. By inputting the service number, a brief description, and the material group of the service, users can generate a report that provides information on services.

5. MELB – By using this transaction, you can generate a report that displays purchasing documents based on the requirement tracking number. When creating a purchase requisition, you have the option to enter a requirement tracking number. This number will be automatically copied to all purchasing documents created with reference to that specific purchase requisition.

7. By utilizing the ME5R transaction in SAP, we can retrieve archived requisitions based on our specific criteria.

How can I verify the status of my SAP PR in India?

To see the PR (Purchase Requisition) in SAP, follow these steps. First, enter the purchase requisition number and click on execute. This will help you locate the specific PR you are looking for.

Next, go to the menu and click on settings. From there, select “formal list” and choose fields. In this step, you can customize which information you want to see in your PR display.

In order to view important details about the PR such as its status and associated purchase order number, select the fields BANFN (PR Number), BNFPO (Item Number), STATUS (Status of PR), and EBELN (Purchase Order Number). Once selected, these fields will be displayed by the system along with other relevant information about your purchase requisition.

By following these steps correctly in SAP software, users can easily access and view their desired Purchase Requisitions along with essential details like status updates and related purchase orders.

SAP Purchase Requisition Report Guide

Now, we will explore the steps to utilize the purchase requisition reports available in SAP ERP. SAP offers two screens for generating these reports. The first screen allows us to input the necessary selection criteria, while the second screen displays the output and enables us to extract it from our system.

To begin, we can initiate the ME5A transaction in SAP and explore its functionality to gain a deeper understanding of how to effectively utilize the purchase requisition report.

Selection screen of SAP Purchase Requisition Report

1. Get Variant Icon

When you select the icon, a window will appear showing the available options in the SAP client. You can create a variant with the necessary input data and set it as default for a specific SAP user. This means that whenever the user accesses the ME5A transaction, the input selection screen will be automatically filled with the required information. If multiple variants have been created by a user for this transaction, all of them will be displayed and the user can choose which one to use based on their needs.

2. Dynamic Selection Icon

Once you select the dynamic selection icon, a supplementary input screen will be displayed as depicted below.

ME5A Input Selection Screen with Dynamic Selection allows users to input specific criteria for selecting purchase requisitions in SAP. This feature enables users to customize their search by dynamically selecting relevant parameters, making it easier to find the desired PRs within the system.

Once you select the dynamic selection, two more options will appear: Purchase Requisition and Purchase Requisition Account Assignment.

Purchase Requisition

The Purchase Requisition folder contains the necessary fields for creating a purchase requisition. This allows us to refine our requirements and obtain the desired results.

How to View PR in SAP

The options in this section are related to the type of account assignment, such as general ledger account, cost center, sales order, and asset code. You can enter information on the main selection screen. If any fields are not available there, they will be found on the dynamic selection screen where you can extract the necessary output.

3. Execute Icon

After entering all the necessary information on the main selection screen and, if needed, in the dynamic selection section, you can proceed to run the SAP purchase requisition report. Simply click on the designated icon to execute the report. This action will lead you to the output screen where you can extract and view the generated report.

Viewing PR in SAP: A Step-by-Step Guide

Once the execute icon is selected and all the necessary input values are provided, SAP will present us with the output screen.

The output screen of the SAP Purchase Requisition Report displays the results or outcomes of the report. It provides information related to purchase requisitions in a clear and organized manner. The report output screen is designed to present data effectively, making it easy for users to analyze and interpret the information.

This output screen would contain many icons. These icons would come under SAP navigation topic. In this tutorial, those icons which are most required in the output screen would be discussed. The icon with Excel highlighted in the above picture can help us to extract the report output to a spreadsheet format and the same could be saved on the local machine at a required location.

The other icons that are marked stand out to us as they give us the ability to change the appearance of the report. The layout feature enables us to specify how we want SAP to present the report results. SAP provides predefined layouts that include all column values by default. However, if we need a personalized layout for our report, we can create and save a new one.

Printing a PR in SAP: A Step-by-Step Guide

To begin, you can create a personalized smart form by defining its fundamental components. This involves determining the layout and structure of the form, such as headers, footers, tables, and fields. By customizing these elements to suit your specific needs, you can ensure that the smart form aligns with your desired format.

In addition to creating a custom smart form and its associated print program, consider developing a dedicated program along with a transaction code specifically for calling and printing this particular purchase requisition (PR) smart form. This allows users to easily access and initiate printing of PR documents whenever necessary through an intuitive interface or transaction code.

For example: You could create a custom transaction code “ZPRINT_PR” which triggers both your customized program for fetching PR details from backend systems as well as calling/triggering/printing of PR Smart Form in one go when executed by users via SAP Easy Access menu or command field (transaction bar). Users would simply need to enter relevant parameters like PR number or date range before executing this transaction code.

How To View PR in SAP

The objective is to show a compilation of purchase requisitions specifically made for plant 1000.

Enter the plant code as 1000 and proceed by clicking on the Execute button.

Next, we can proceed to download or extract the report and save it on our personal computer. Simply click on the icon, which will prompt a pop-up screen asking you to choose the desired format for extracting the report. Once selected, click on the icon to initiate the extraction process.

As shown in the above picture, you could select the desired location and file name, and then this could be saved at that particular location as a local file.

Scenario 2

To view purchase requisitions in SAP, you need to meet certain criteria. Specifically, you should select the document type NB and ensure that they are created for plant 100. Additionally, these requisitions should be marked with a deletion indicator. To do this, enter plant 1000 on the initial screen of the SAP purchase requisition report and then specify the desired document type and deletion indicator in the dynamic selection area.

Once you have entered the necessary information, simply click on the Execute icon. Upon doing so, you will be able to view a message in the status bar as depicted in the accompanying screenshot.

This implies that there are no purchase requisitions generated based on the given input parameters. In our specific situation, it indicates that there are no purchase requisitions of document type NB deleted in plant 1000.

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Determining the Closure of PR in SAP

By using this indicator, you can easily identify which purchase requisitions have already been converted into purchase orders without having to manually check each one. It provides a clear indication of the status of each requisition and helps prevent duplicate or unnecessary orders from being placed.

Creating a requisition in SAP: How can it be done?

To access PR in SAP, follow these steps:

1. On the dashboard, locate and click on “Create Requisition.”

2. Utilize the options available on the Catalog Home page to search for and choose the desired customer catalog or non-catalog items.

3. Select the items you wish to purchase and indicate the required quantity for each item.

4. Click on “Add to Cart” to add selected items to your cart.

5. Proceed by clicking on “Proceed to Checkout” when ready.

Is it possible to remove PR in SAP?

1. Open SAP: Launch the SAP software on your computer and log in with your credentials.

2. Access Purchase Requisitions: Once logged in, navigate to the relevant module or transaction where you can view purchase requisitions.

4. Select Appropriate Filters: Depending on your requirements, apply filters such as date range or specific criteria to narrow down your search results.

5. View and Delete PRs: After applying filters, a list of purchase requisitions will appear on your screen. You can now browse through them and choose which ones you want to delete by selecting them individually or using bulk selection options if available.

Remember that while most PRs can be deleted using this method, those created by employees via SSP PR app cannot be removed due to disabled functionality.

Canceling a PR in SAP: A Step-by-Step Guide

To delete purchase requisitions in SAP, follow these steps: first, select the relevant purchase requisition items. Then, click on the “Delete PR” button. However, before deleting, a security warning popup will appear that you need to confirm for safety reasons. If the deletion is successful, a message confirming it will be displayed in the status bar.

In simple terms, when using SAP to manage purchases and orders within a company, there may be instances where you need to remove certain purchase requests from the system. To do this, you can select specific items related to those requests and choose the option to delete them. However, as an added security measure against accidental deletions or unauthorized actions, SAP requires users to confirm their intention by acknowledging a warning message that appears on screen. Once confirmed and successfully deleted, a notification of completion will be shown.

1. Select relevant purchase requisition items.

2. Click on “Delete PR” button.

3. Confirm security warning popup.

4. Check for successful deletion message in status bar.

Katy