Purchase Info Record Table In Sap

Purchase Info Record Table In Sap

In the realm of SAP Material Management (SAP MM), efficient procurement is vital for seamless operations within an organization. A crucial component in procurement is the Purchase Info Record (PIR). In this blog post, we will delve into the realm of purchasing Info Records in SAP MM, examining their significance and exploring effective management techniques.

Understanding Purchase Info Records (PIRs)

Purchase Info Records (PIRs) play a crucial role in the procurement procedures of SAP MM. They function as a database that holds important details regarding the materials acquired by a company from particular suppliers. PIRs essentially store information about the purchasing terms, prices, and origins of materials.

Benefits of Using PIRs

Why are Purchase Info Records so crucial in SAP MM? Here are some compelling benefits:

a. Streamlined Procurement: PIRs streamline the procurement process by providing a one-stop location for all relevant information about a specific procurement scenario. This reduces the time spent searching for data and minimizes errors in purchasing.

d. Enhanced Procurement: PIRs enable organizations to enhance their procurement processes by allowing them to make informed decisions when selecting vendors. By considering factors such as price, lead times, and other relevant information stored in the PIR, organizations can choose the most suitable vendor for their purchasing needs.

Understanding the EINA Table in SAP

EINA (Purchasing Info Record: General Data) is a standard table in SAP R\3 ERP systems. Below you can find the technical details of the fields that make up this table. Key fields are marked in blue.

Purchase Info Record Creation in SAP

Creating a Purchase Info Record in SAP MM involves several steps. Let’s break it down:

Begin by inputting the essential details needed for the Purchase Info Record (PIR).

– Material: Enter the specific material number.

– Vendor: Identify the supplier from whom you acquire the material.

– Purchasing Organization: Specify the purchasing organization responsible for this procurement process.

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– Plant: Select the location where the material will be utilized.

– Info Record Type: Choose the suitable type of information record (e.g., Standard, Consignment, Subcontracting).

b. Data Specific to Vendor:

Vendor Material Group: Assigning the material to a specific group designated by the vendor helps in organizing and categorizing materials efficiently.

c. Material-Specific Data: This category contains data that is specific to each individual material being purchased.

In this section, you provide specific information related to the material.

Price: Establish the pricing conditions for the product, including the currency and unit of measurement used for pricing.

Delivery Tolerances: Set acceptable limits for both over-delivery and under-delivery of the product.

Validity Period: Determine the specific dates during which the purchase info record remains valid.

Minimum Order Quantity: Specify the minimum quantity that is required to be ordered when purchasing this material.

Order Unit: Define the unit of measure that should be used when placing an order for this particular item.

Updating the Purchase Info Record (PIR) with revised pricing conditions is necessary to ensure that any changes in vendor prices are accurately reflected, thereby maintaining up-to-date cost information.

b. Duration of Effectiveness: Make sure that the duration of effectiveness for the purchase info record (PIR) is current. Extend or modify it as necessary to prevent any problems with procurement.

d. Modifications to the Material: In case there are significant alterations related to a specific material, such as a change in the unit of measure or description, it is necessary to update the Purchase Info Record accordingly.

What is the Tcode for recording purchases in SAP?

Purchase information records can be generated for various procurement types and are managed through the ME11 transaction code. To access this transaction, simply enter “ME11” in the command prompt. The crucial factor for creating an information record is the combination of vendor and material. Additionally, you have the option to input the purchasing organization and/or plant details.

When creating purchase info records, it is important to consider different procurement scenarios such as direct procurement or subcontracting. For example, if your organization directly procures raw materials from a specific vendor, you would need to create an info record with their corresponding material codes. This ensures accurate tracking of pricing agreements and delivery terms specific to that particular vendor-material combination.

By following these guidelines when working with purchase info records in SAP using transaction code ME11, you can efficiently manage various procurement types while maintaining accurate data regarding vendors/materials combinations along with optional specifications like purchasing organization/plant details tailored specifically for your business needs

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PIR Usage in Procurement

Purchase Info Records are essential in the procurement process and hold significant importance.

When a purchase requisition is generated, the system verifies if there is a related PIR. If it exists, the information from the PIR is utilized to fill in the purchase requisition.

b. When creating purchase orders, the system uses the information stored in the Purchase Info Record (PIR) to identify the supplier, pricing terms, and other relevant procurement details.

During the process of goods receipt, the SAP system checks if the received materials align with the terms and conditions mentioned in the Purchase Info Record (PIR).

d. During the process of invoice verification, the purchase info records (PIRs) play a crucial role in comparing and reconciling the price mentioned on the invoice with the pricing conditions specified in the PIRs.

What is the table name in SAP Cmir?


– It holds records specific to customers and their corresponding materials.

– The identification code for this table is KNMT.


Purchase Info Records (PIRs) play a crucial role in SAP Material Management (SAP MM), aiding in the efficient management of procurement, promoting pricing clarity, and improving vendor relationships. With proper creation and maintenance of PIRs, organizations can make well-informed purchasing choices, minimize mistakes, and cultivate stronger ties with their suppliers.

Understanding the significance of PIRs and following best practices in their creation and maintenance will contribute to the overall efficiency and accuracy of procurement operations in SAP MM. As organizations continue to rely on SAP MM for their procurement needs, mastering the use of Purchase Info Records becomes increasingly critical for success in today’s competitive business environment.

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Thes of the purchasing information record

The primary purpose of a purchasing info record is to provide accurate and up-to-date information about the pricing and terms associated with procuring specific materials from designated vendors. This enables the Purchasing department to make informed decisions while creating purchase orders or negotiating contracts with suppliers. By maintaining this comprehensive database, organizations can ensure transparency and efficiency in their procurement processes.

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SAP A017 table: What does it refer to?

A017 (Material Info Record (Plant-Specific)) is a standard table in SAP R\3 ERP systems. Below you can find the technical details of the fields that make up this table. Key fields are marked in blue. Additionally we provide an overview of foreign key relationships, if any, that link A017 to other SAP tables.

In SAP, which table does T009B belong to?

T009B (Fiscal year variant periods) is a standard table in SAP R\3 ERP systems.

Finding a PO list in SAP: How can I do it?

To access the Purchase Info Record table in SAP, follow these steps:

1. Select “Document Overview” and click on the dropdown button.

2. Choose “My Purchase Order” to view a list of all purchase orders you have created.

3. Click on the “Create” button to proceed with creating a new purchase order.

4. Follow the subsequent steps as prompted.

Similarly, for Purchase Requisition, you can use transaction code ME53N to perform similar actions.

In simple terms, the Purchase Info Record table in SAP is used to store and manage information related to purchasing transactions within an organization. It contains data such as vendor details, pricing conditions, delivery schedules, and more. By accessing this table through appropriate transactions like ME23N or ME53N (for purchase requisitions), users can view existing records or create new ones based on their requirements.

– Accessing the Purchase Info Record table involves selecting relevant options from dropdown menus in SAP.

– The table stores essential information about purchasing activities like vendors and pricing conditions.

– Users can create new records or review existing ones using specific transaction codes like ME23N or ME53N for purchase requisitions.

How can I access a list of purchase orders in SAP?

1. Log in to SAP NWBC.

2. Click on FMS Message Processing.

3. Select Purchase Orders by PO Number.

What does the fbl5n table signify in SAP?

The table name for customer advance amount in SAP is FBL5N. This table stores information related to customer advances, such as the amount paid by customers in advance for goods or services.

1. Customer Name: The name of the customer who made the advance payment.

3. Payment Date: The date on which the customer made the advance payment.

4. Advance Amount: The specific amount paid by the customer as an advance.