Step-by-Step Guide: How to Access GL Account in SAP

How To See Gl Account In Sap

To display the G/L account balances, go to the SAP Easy Access menu and choose Accounting Financial Accounting General Ledger Account Display Balances (New) .

How to view all GL accounts in SAP?

To access the general ledger (GL) accounts, you can use the transaction code S_ALR_87012333. Simply enter the company code and execute the transaction. This will allow you to view and manage all GL accounts associated with that particular company. For example, if you need to check the balance of a specific GL account or make any adjustments, this transaction code will provide you with the necessary tools.

If you are looking for a list of all Chart of Accounts (COA), there is another transaction code available – S_ALR_87012326. By entering this T-code and executing it, you will be able to access a comprehensive list of all COAs within your system. This can be useful when analyzing financial data or comparing different COAs across multiple companies or business units.

By familiarizing yourself with these T-codes and incorporating them into your regular workflow as per your job requirements, managing GL accounts and navigating through COA lists becomes more efficient and time-saving.

How to Create a New General Ledger Account in SAP

To centrally define a G/L account in SAP, you can utilize the T-code FS00. Please refer to the accompanying screenshot for further guidance.

To access the General Ledger (GL) account in SAP R/3, navigate to Accounting → Finance Accounting → General Ledger → Master Records → G/L accounts → Individual Processing → Centrally.

To view the G/L account in SAP, input the account number and company code key into the designated field. Then, click on the Create icon as displayed in the provided screenshot.

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After that, you need to input the information into the Account Charts.

Account Group

The Account Group determines the category under which the G/L account should be created, such as Administrative Expenses and so on.

P&L Statement Acct

If you want to use the G/L account for the Profit and Loss Statement, choose this option. Otherwise, select it for a Balance Sheet Account.

In the description field, you can enter a brief text or a long text for the G/L account.

Next, you will need to select the Control Data option and input information for Account Currency and other relevant fields like Balance in local currency, Exchange rate difference key, Tax category, posting without tax allowed, Recon account for acct type, alternative account number, Tolerance group. These details can be seen in the accompanying screenshot.

To view GL account in SAP, you need to click on the “Create / Bank Interest” option and enter the required information in the designated fields.

After entering all the necessary information, simply click on the Save button to generate a G/L account.

How to View General Ledger Accounts in SAP

Once the payroll run is finished, the subsequent action involves posting the payroll run to GL accounts. This process of posting from the payroll run to GL accounts encompasses various steps.

  • First is to collect the G/L posting related details from the payroll run.
  • Next is to create the documents summary for G/L posting.
  • Once you have summarize documents, you have to make posting to relevant Cost Centers and G/L accounts.

How is Posting Done?

In every Payroll run, various posting types are used to allocate wages to the appropriate GL accounts. When making postings to GL accounts, it is important to take into account certain factors.

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In SAP, it is important to ensure that various wage types in payroll, such as overtime wages, standard salaries, and other expenses are correctly posted to the appropriate general ledger (GL) accounts. Additionally, certain wages like insurance contributions, tax payments, and other pay types should be credited to employee payroll. During a payroll run, wage types like health insurance contributions require a double posting in the GL account – debited as an expense and credited as a payable.

In the payroll run, there are various wage types such as accruals and other insurance types that need to be recorded in two accounts. These accounts should show a debit for expenses incurred and a credit for provisions made in the general ledger posting.

How can I access a GL document in SAP?

To access the GL account in SAP, follow these steps:

1. From the SAP Easy Access menu, select Accounting > Financial Accounting > General Ledger > Document.

2. If you want to view documents in the entry view, choose Display (FB03). For documents in the general ledger view, select Display General Ledger View (FB03L).

3. The Display Document: Initial Screen will appear.

4. Choose Document List to see a list of available documents.

In simple terms, accessing GL accounts in SAP involves navigating through different menus and screens within the software. You start by selecting “Accounting” from the main menu, then go to “Financial Accounting,” followed by “General Ledger,” and finally “Document.” Depending on whether you want to view documents from an entry or general ledger perspective, you can choose either “Display” or “Display General Ledger View.” Once you reach the display document screen, click on “Document List” to see a list of available documents.

Overall Steps:

1. Go to SAP Easy Access menu

2. Select Accounting > Financial Accounting > General Ledger > Document

3a. To view documents in entry view: Choose Display (FB03)

3b. To view documents in general ledger view: Choose Display General Ledger View (FB03L)

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4. The display document screen will appear

5.Choose Document List

This process allows users to easily access and retrieve information related to GL accounts within SAP for analysis or reference purposes

How can I check the GL balance in SAP?

To view the balance of a GL account in SAP, you need to follow these steps:

1. Go to Financial Accounting > General Ledger Accounting.

2. Select Information system and then choose Define Balance display.

3. Create a new balance display if necessary.

4. In the SAP Command Field, enter the t-code FAGLB03 and press Enter.

5. A pop-up box will appear where you can select the desired ledger from the options provided.

6. Click OK to proceed.

Once you have completed these steps, you will be able to see the GL account balance in SAP.

1. Go to Financial Accounting > General Ledger Accounting > Information system > Define Balance display.

2. Execute transaction code FAGLB03 in the SAP Command Field.

3. Choose your desired ledger from the pop-up box that appears and click OK.

By following these steps, users can easily see their GL account balances in SAP for efficient financial management purposes

How can I access a GL document?

If we wish to access more information about a GL account document posted by our colleague, we can follow these steps:

1. Open transaction code FB03 in SAP.

2. In the “Keys for Entry” view area, enter the document number.

3. The document number typically consists of one digit followed by seven zeros and then seven additional digits.

SAP Tcode for GL Account Statement

To view the GL account in SAP, you can access the report using transaction code FBL3N. Additionally, you can check the T. code FS10N to see debit and credit balances. For new GL accounts, execute the report FAGLB03 or for classic GL accounts, use FS10N. This will allow you to view an individual account or a range of accounts.